How Internal Communication is Just as Important as External Communication

When so much time and energy is spent on your company’s external communication such as advertising, marketing and public relations, it can be easy to put internal communication on the back burner. However, internal communication deserves just as much – or more – of your attention. There are many different definitions out there and while there’s not just one correct answer, Rachel Miller of All Things IC offers a simple explanation to define internal communications: “The way a company interacts with its people and they interact with it.” Internal communications executed well can actually bolster your external communications, but in order to do this you’ll need an effective strategy in place. 

Internal Communication and Reputation Management

During the era of Facebook, Google and Yelp reviews, managing your company’s reputation is of the utmost importance. People are reading reviews before they choose a restaurant to dine or a movie to watch, so they’re certainly reading reviews before they do business with you. Your internal communication strategy is directly tied to reputation management. From the CEO and president to receptionist and office manager, every member of your team is a brand ambassador, and if you don’t have a positive internal culture, it can be difficult to improve your public image. 

Employees are the face of your business, and they represent it on a daily basis. Keeping everyone in the loop on what’s happening in and around your business will go a long way toward protecting your reputation. Members of your team should be the first to know about what’s happening with the company – whether it be good news or bad news. For example, if your company is sponsoring an event with a local business share it with the entire office. You never know where a new customer could come from, so your team members need to be equipped with any relevant information to accurately describe and promote your brand. Showing your employees that you value internal communications will build trust and improve morale for everyone in your business, which in turn will radiate to the audience of prospective customers that you are trying to reach. 

Internal Communication and Teamwork

At times, it may seem as though your business is a group of individuals rather than a team. Everyone is busy with their own work and it can be easy for employees to stay in their office for hours at a time while working on a project. However, working together can reduce stress and increase productivity for every member of your team, and effective internal communication directly correlates with improved teamwork. People are more likely to work well with someone they know and relate to (think back to when you got to select partners for a group project in school). Consider exercises like a Caliper Profile or Myers-Briggs Type Indicator, which will reveal the personality types of everyone at your company and how they work with others. 

Even something as simple as an outing or retreat for your team can improve internal communication and teamwork. With constant pressure to finish an assignment, it’s not always easy for members of your team to get to know each other at the office. Encouraging employee engagement will not only invoke better working relationships, but it could also uncover new business leads that you never would have known about otherwise. Arranging an outing with your company is a great way to drive organic conversations, which will make it easier to determine everyone’s strengths and weaknesses and develop positive internal communications. 

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Developing an Internal Communication Plan

Just like you do for external communication, you need a plan for your internal communication to achieve consistency and long-term results. In a nutshell, the plan for your business should include a detailed analysis of where you are now, where you want to be and how you will get there. In the beginning, it’s important to assess where you are because if you’ve had any success as a company, chances are you’ve done something right with your internal communications and don’t necessarily need to start from scratch. Determining where your business wants to be is the most critical aspect of your plan. It’s the entire reason you are undergoing this process, so get specific on what you want to accomplish rather than just stating that you want to “improve.” There are some key components you’ll want to consider: 

  • What’s the current culture of your business?
  • What are your communication goals?
  • What do you want to convey to your internal audience?
  • How will you communicate (strategy, tactics and channels)
  • When is the best time to share internal messaging?
  • How will you measure success of your communications? 

How you’ll get there is entirely up to you. You know the ins and outs of your company better than anyone, so you have the best understanding of what practices will generate success. If you’re unsure, consider a survey or questionnaire for the members of your team. This will allow you to gain insight into what they want, and an internal communication plan that includes input from the members of your team will instantly start on the track to success. Over time, you’ll need to measure what worked and what didn’t work. If it worked, then you can include it in the next plan, but don’t get discouraged if something missed the mark. Internal communication plans are fluid, and there’s always room for growth and improvement for your company. 

Resources to Facilitate Internal Communication

If you don’t currently know how to improve internal communication, you’re in luck because there are a number of different outlets to help you achieve your goal. An intranet, which is a network that is designed exclusively for sharing information within an organization, can be a great tool for internal communication. Our agency utilizes Slack, allowing us to stay up to the minute on the happenings with each of our clients as well as what each of our team members has on their plate to promote collaboration and constructive criticism. Intranets are just one of many resources you can deploy to facilitate internal communication at your company. 

Company newsletters are another option to consider for this practice. Upcoming events, new hires, current projects and anything else that’s going on at your business can be shared in a weekly, bi-weekly or monthly newsletter to ensure that everyone is on the same page. Social media can also be utilized for internal communication, but you need to be selective about what you are sharing. Obviously more than just members of your team will follow you on your various social media channels, and not everything needs to be shared with that audience. Email should probably be avoided for this exercise. Your staff gets plenty of emails already; one more is likely to be ignored. 

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Are You the Next Rock Star on the Ghidotti Team?

The Ghidotti Team is overflowing with full-fledged rock stars. Sure – we’re looking for the best, brightest, most creative, most organized. You get the picture. But what we REALLY want is someone who we can laugh with, depend on, learn from and do great work together. Learn more about who we’re looking for and what you can expect.

Ghidotti is currently hiring a Media Relations Specialist and Fall PR Intern! 

Media Relations Specialist

The media relations specialist should possess superb project management and organizational skills, as well as excellent communication and interpersonal skills with the ability to multitask in a fast-paced environment.

To ensure success, media relations specialists should demonstrate fantastic time management, great creativity with a keen interest in creating and implementing cost-efficient and effective media campaigns, as well as effectively analyze the impact of campaigns on the company’s bottom line.

By assisting the team in the execution of client activities and learning the basics of services offered across all areas of the agency, the media relations specialist will play a crucial role in supporting client service teams. 

Main Responsibilities

  • Write client and internal correspondence effectively and with limited supervision.
  • Develop content for broadcast, print and online distribution channels to include press releases, media advisories, blogs, e-newsletters and website content with limited supervision.
  • Negotiate with media channels to close competitive deals.
  • Serve as the agency’s media liaison and formal spokesperson, and effectively place client messages and spokespeople in target media outlets.
  • Scan the media marketplace to keep up-to-date on the latest media trends.
  • Successfully plan and execute client activities such as media tours, digital and social campaigns, business missions and/or other special events. 
  • Proactively identify story ideas and work with the supervisor to develop.
  • Successfully manage independently the execution of all client content calendars, which can include media relations pitch calendars, blogs, social content and paid media campaigns.
  • Exhibit competency and efficiency in drafting copy for client marketing materials and/or campaigns, such as website content, e-newsletters, collateral materials, paid media campaigns, etc. 
  • As it relates to social/digital media, regularly suggest ideas, manage the planning, and comfortably execute campaigns on behalf of clients. 
  • Assist in the management of interns, when applicable. 
  • Monitor all campaigns, and report on results.
  • Build long-term relationships with media houses.
  • Easily navigate agency platforms such as Cision, TVEyes, Sprout Social, Sprinklr.

 

Fall PR Intern

We’re looking for a resourceful go-getter who enjoys fast-paced work in an agency environment and is eager to learn the ins and outs of public relations, media relations, social media management and content marketing.Our team members are expected to complete high-quality work, juggle multiple tasks, keep projects on track, and be accountable for results. The right candidate will be a motivated problem-solver who will thrive in a deadline-driven environment.

Responsibilities:

  • Writing for social media
  • Posting to social media platforms (Facebook, Instagram, LinkedIn, Twitter)
  • Creating Canva graphics
  • Brainstorming/Researching Ideas
  • Logging media clips
  • Assisting with video production and Facebook lives for clients
  • Building media contact lists
  • Uploading content to content management sites for clients
  • Assist with client events
  • Media Relations outreach
  • Attend internal meetings and potentially take notes for client meetings
  • Assist with office errands and organization
  • Assist with general project management and scheduling

What We Want:

  • Experience with writing/posting to social media sites and using Canva is preferred.
  • Experience with photography and/or video creation or production is a plus.
  • Creative problem-solver
  • Organized and able to prioritize work under pressure
  • Strong organizational and time management skills
  • You are resourceful.
  • You are humble.
  • You know what needs to be done because it just comes naturally.
  • You are accurate with an attention to detail.
  • You follow instructions.
  • You have a life outside of work that you love and nurture.
  • You love learning new things.
  • You ask questions when appropriate and know how to Google the simple things like your life depends on it!
  • You treat our clients and your team members with respect.
  • You are funny.
  • You are caring.
  • You are a good friend and co-worker.
  • You are creative and think of brilliant ideas in your sleep.
  • You are resourceful. It’s so important that we’re mentioning it again!

Rock Star Environment

We strive to create a fun, engaging atmosphere where high fives, chicken minis, and celebrations are commonplace. We lift one another up, honor achievements and reward hard work.

  1. Professional Enrichment

    Whether instructor-led, web-based or sharing during Fireside Friday, we are always learning more!

  2. Community Engagement

    We love the state of Arkansas. Our team enjoys outings to locally-owned businesses and pride ourselves on community involvement. In addition, employees are often offered free tickets to community events to get out and enjoy life with friends and family.

  3. Team Building

    Quarterly adventures for the team!

  4. Winter Recess

    We shut this place down at the holidays so we can all rest, relax and reinvigorate for the new year.

  5. Summer Fridays

    We get an early jump on the weekend every Friday during the summer.

  6. Volunteer Time Off (VTO)

    Along with your PTO, you also get VTO to use to support your favorite charity or organization.

Does this describe you?

To apply, please submit the following via email to careers@ghidotti.com

  1. Cover letter and PDF of your resume 
  2. References: 2-3 minimum
  3. Tell us how you heard about this position